Office Administrator



Sydney, NSW, Australia
Posted on Friday, January 19, 2024

Job Description

This position will provide direct support to the Office Manager.

Main Responsibilities

Primary focus is:

  • General upkeep and maintenance of the Sydney office.
  • Maintenance of Front of House.
  • Maintenance of Office Plants – liaising with 3rd party to organise replacements/maintenance services.
  • Organisation of Staff Lunches – liaising with 3rd party for daily lunches.
  • Upkeep of the staff kitchen and fridges – cleanliness and maintenance of food/drinks/coffee stock.
  • Maintenance of stationary.
  • Maintenance of APAC and AU phone lists.
  • Maintenance of domestic and international couriers.
  • Meeting Room management, including calendar/mailbox management.
  • Corporate Travel – flights and accommodation for staff.
  • Meeting Set-up and preparation, (e.g. agendas, presentation materials, minutes, Salesforce).
  • Liaising with Building Management and external contractors with service requests relating to office/WHS issues.
  • Sales & Relationship support (e.g. reservations, travel, presentation materials, minutes, Salesforce).
  • Internal event support (e.g. monthly drinks, team bonding exercises, catering, quarterly events, annual staff parties).
  • Assisting the wider team and office when required (e.g. Lunch & Learns, project management).
  • Monthly reconciliation of AMEX and staff expenses.
  • Maintenance of mailboxes – admin, meeting rooms, etc.
  • Maintenance of petty cash.
  • Management of the Reception phone – field calls and messages to staff.
  • General ad-hoc support

Experience and Skills

  • Team oriented, possesses good interpersonal and communication skills to be able to work both autonomously and in a collaborative team environment.
  • Strong project management skills with the ability to set the agenda, coordinate multiple projects and deliver agreed outcomes in timely manner.
  • Maturity to determine and delegate workload and to be the glue to stick the team together.
  • Proficient in use of Excel, PowerPoint, Word, and Outlook applications.
  • Exceptional attention to detail.
  • Strong team player who is proactive in generating team engagement and increasing collaboration within the team. Must have the ability to be flexible, adaptable, and comfortable in both a fast-paced and quiet environment.


Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.